Using Email
ICT in the 21st Century is seen as an essential resource to support learning and teaching, as well as playing an important role in the everyday lives of children, young people and adults. Consequently, schools need to build in the use of these technologies in order to arm our young people with the skills to access life-long learning and employment. Information and Communications Technology covers a wide range of resources including; web-based and mobile learning. It is also important to recognise the constant and fast paced evolution of ICT within our society as a whole. Currently the internet technologies children and young people are using both inside and outside of the classroom include: Websites E-mail, Instant Messaging and chat rooms Social Media, including Facebook and Twitter Mobile/ Smart phones with text, video and/ or web functionality Making /receiving phone calls via their mobile phones Other mobile devices with web functionality Gaming, especially online Learning Platforms and Virtual Learning Environments Blogs and Wikis Podcasting Video Broadcasting Music Downloading Lightcliffe is committed to eSafety and ensuring the protection of our students online. However, in order for this to happen successfully we ask that parents/careers take the following responsibilities; Help and support the school in promoting eSafety Discuss eSafety concerns with their children, show an interest in how they are using technology, and encourage them to behave safely and responsibly when using technology Consult with the school if they have any concerns about their child’s use of technology To agree to and sign the home-school agreement containing a statement regarding their personal use of social networks in relation to the school Parents and carers will support the school approach to online safety and not deliberately post comments or upload any images, sounds or text that could upset or offend any member of the school community or bring the school into disrepute To report any concerns via the Academies’ website at Dealing with eSafety Incidents All eSafety incidents are recorded in the School Behaviour Management System. In situations where a member of staff is made aware of a serious eSafety incident, concerning pupils or staff, they will inform the eSafety Lead, child protection officer, their line manager or principal who will then respond in the most appropriate manner. Instances of cyberbullying will be taken very seriously by the school and dealt with using the schools anti-bullying procedures. School recognizes that staff as well as pupils may be victims and will take appropriate action in either situation, including instigating restorative practices to support the victim. Incidents which create a risk to the security of the school network, or create an information security risk, will be referred to the school’s eSafety Lead and technical support and appropriate advice sought and action taken to minimize the risk and prevent further instances occurring, including reviewing any policies, procedures or guidance. If the action breaches school policy then appropriate sanctions will be applied. The school will decide if parents need to be informed if there is a risk that pupil data has been lost.
Resources Cyberbullying Fact Sheet Grooming Fact Sheet Inappropriate Websites Snapchat Guide for Parents Instagram Guide for Parents Cybersecurity Guide for Parents Parents & Carers Checklist Lightcliffe eSafety Booklet
Keeping Children Safe on Games Consoles
Football - Online Safety Parents Guide
Links Child Exploitation and Online Protection Think U Know - Students Think U Know - Parents/Carers
We use a secure email service provided by Microsoft called Office 365. We have expectations of both students and staff on how they conduct themselves using email communication. Using Email Email is regarded as an essential means of communication and the school provides all members of the school community with an e-mail account for school based communication. Communication by email between staff, pupils and parents will only be made using the school email account and should be professional and related to school matters only. E-mail messages on school business should be regarded as having been sent on headed notepaper and reflect a suitable tone and content and should ensure that the good name of the school is maintained. All email activity is recorded in line with data protection laws. The school is able to view these records in situations where this is called upon. It is the personal responsibility of the email account holder to keep their password secure. As part of the curriculum pupils are taught about safe and appropriate use of email. Pupils are informed that misuse of email will result in a loss of privileges. School will set clear guidelines about when pupil-staff communication via email is acceptable and staff will set clear boundaries for pupils. Under no circumstances will staff contact pupils, parents or conduct any school business using a personal email addresses. Responsible use of personal web mail accounts on school systems is permitted for staff only outside teaching hours. Receiving Emails Check your e-mail regularly Activate your ‘out-of-office’ notification when away for extended periods Never open attachments from an untrusted source
Lightcliffe Academy, Stoney Lane, Lightcliffe, Halifax, HX3 8TL Tel: 01422 201028 Fax: 01422 204615 Abbey Multi Academy Trust, c/o Chapter House, Abbey Grange Church of England Academy, Butcher Hill, Leeds, LS16 5EA Tel: 0113 257877
Company No.: 07705552